United Methodist Family Camp

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Click the button to the left to download a PDF file of the Reservation form for this year's camp.

Click the button to the left to download a PDF file which includes all of the Reservation, Registration and FAQ information for camp this year.

Click the button to the left to download a PDF brochure for camp this year.

Information

Family Camp

Family Camp 2023 - Reservations & Registration

Family Camp will take place at Koinonia Conference Grounds, June 11(Sun) to 17(Sat), 2023.

Located in Corralitos, just north of Watsonville, Koinonia is set inside a beautiful redwood grove and offers amazing facilities and activities for our group to enjoy. Here’s a link to a short video, photos, a map and more info on Koinonia’s website: https://www.koinoniaconferencegrounds.org/koinonia-guest-groups

Even though COVID infection rates have reduced from previous years, it continues to be a factor in our lives, especially around group gatherings. We conducted a survey to understand the collective camp sentiment around health measures, and you can see below that our guidelines strive to give us our best chance to have a fun yet safe week together.

We also know that some of the steep roads to get around camp can be a challenge for some, so we will continue offering rides up and down hills for those who would like them.

Regarding price increases from last year, this is due to several factors from Koinonia including a considerable price increase due to inflation, our camp likely not meeting their minimum of 140 campers and they charge the same price for adults and kids. Given all of those factors, we are setting our pricing this year in the hopes of just covering our costs.

On a positive note, we have John Brawn to thank for consulting with Koinonia to help improve the internet access through a new satellite service. More details to come, but as a group we can anticipate a much more robust WiFi connection.

Following are the registration details for Family Camp 2023.

  • Requirements for Camp
    • COVID Vaccination required
      • Exceptions for those too young
      • Exceptions for those with medical exemptions
    • COVID Testing required
      • Families need 3 at-home test kits per camper
        • Use 1 at-home test per camper on the first day of camp, prior to leaving home
        • Bring 1 at-home test per camper and each take the test 48 hours after arriving
        • Bring 1 at-home test in case you experience any COVID symptoms while at camp
      • If you test positive for COVID while at camp, please remain in your cabin and send for a camp nurse to consult you on next steps
    • We will be compliant with CDC, County, Conference & Koinonia Guidelines as of June 2023

Reservation and Registration for Camp

We will have a 2-step process for camp. The Reservation step will allow the Registrar to allocate rooms so that the most campers can attend camp. A completed Reservation form and deposit are required to be confirmed.

Upon the completion of the Reservation period, the Registrar will send out confirmations to campers to complete the Registration forms and provide the remaining total that is due. We will have a waitlist for those that are not confirmed and there is always the option for day visits as well.

  • Step 1: Reservation
    • Until April 15
    • Form will be available
      • Sent by email to the Family Camp Google Group email list and local churches and the conference
      • Online at http://www.familycamp.org
    • Form must be fully completed
    • Note: Submitting a Reservation form does not guarantee a spot at camp
    • Priority will be given to leaders, large families and groups who share and fill rooms to allow the most campers to attend camp
    • Notification of reservation status will be sent out on April 3
      • Anyone without a confirmed reservation will be put on a waiting list until June 1.
        • Full-time reservations can be converted to day visit reservations, but must be reserved in advance and follow all the day visit guidelines (see below)
        • If and when spots open up, reservation confirmations will be sent out on a lottery basis for reservations received by March 31 and by date received.
        • Deposits for those on the waiting list will be returned if a room can not be secured and a day-visit reservation is not completed
        • Anyone not wishing to remain on the waiting list or to convert to day visits can request to be taken off the list and will have their deposit returned
        • Registrar will send forms and remaining total due to those with confirmed reservations
    • Different process from previous years is required given the circumstances
      • Proof of vaccination & booster per above
      • Indicate all the members of your group, including ages
      • Indicate any mobility issues as it relates to going up and down steep inclines (all primary areas are wheelchair accessible)
  • Full-Time Sharing Reservations (Priority)
    • Anyone staying for 3 days or more is considered full-time by Camp Koinonia
    • Must be willing to share for priority
    • Large families will be given consideration
    • Highly encourage to self-organize into groups
      • Groups of 6 or 10 are ideal, but not a requirement
      • The size of a group will be a factor in determining priority
      • Consideration that half of the beds in each room will be top bunks
        • 3 bunk beds (6 beds total) or 5 bunk beds (10 beds total)
      • Take the time to organize your group and coordinate prior to reservation
    • Make sure to indicate all the members of both your family and those you are sharing with
      • Matching of smaller groups can be requested. Grouping will be attempted but there is no guarantee a match will be found.
    • Deposit for Reservation
      • $115 per camper
      • $0 per camper under 3 years old
      • Non-refundable unless Family Camp cannot offer a room
  • Full-Time Non-Sharing Reservations (Lottery)
    • Anyone staying for 3 days or more is considered full-time by Camp Koinonia
    • Open spots will be offered (determined by lottery) if any are available after Priority reservations have closed
    • Deposit for Reservation
      • $115 per camper
      • $0 per camper under 3 years old
      • Non-refundable unless Family Camp cannot offer a room
  • Part-Time Reservations (Lottery)
    • Anyone staying for 2 days or less is considered part-time by Camp Koinonia
    • Open spots will be offered (determined by lottery) if any are available after Full-time reservations have closed
    • Deposit for Reservation
      • $60 per camper
      • $0 per camper under 3 years old
      • Non-refundable unless Family Camp cannot offer a room
  • Day Visitor Reservations
    • Anyone coming just for the day and not staying overnight is considered a day visitor
    • Multiple days are allowed
    • Day visit dates must be reserved no later than May 25
      • Ad hoc day visits during the week are not allowed
      • If someone does not have a confirmed Day Visitor reservation and they show up on site, they will be asked to leave
    • Deposit for Reservation
      • $60 per camper
      • $0 per camper under 3 years old
  • Step 2: Registration
    • April 3 - April 30
    • Forms will be sent by the Registrar to those with a confirmed Reservation
      • Will include the remaining amount due
    • Forms must be fully completed and returned
    • Remaining amount due (as indicated by the Registrar) along with Registration forms
        • Full-time Sharing
          • Total price for Sunday to Saturday with a confirmed Reservation
            • $575 per camper ages 9 and older
            • $275 per camper ages 3-8
            • $0 per camper ages 0-2
            • Includes room, meals, facilities and Family Camp led activities
            • Deposit will go toward your total
        • Full-time Non-Sharing
          • Total price for Sunday to Saturday with a confirmed Reservation
            • Room for 2: $1,850
            • Room for 3: $2,150
            • Room for 4: $2,575
            • Room for 5: $3,000
            • Room for 6: $3,450
            • Room for 7: $4,025
            • Room for 8: $4,600
            • Room for 9: $5,175
            • Includes room, meals, facilities and Family Camp led activities
            • Deposit will go toward your total
        • Part-time
          • Total price per day with a confirmed Reservation
            • $175 per camper ages 9 and older
            • $90 per camper ages 3-8
            • $0 per camper under 3
            • Includes room, meals, facilities and Family Camp led activities
            • Deposit will go toward your total
        • Day visitor
          • Total price per day with a confirmed Reservation
            • $125 per camper ages 9 and older
            • $65 per camper ages 3-8
            • $0 per camper under 3
            • Includes meals, facilities and Family Camp led activities
            • If communicated to the Registrar by May 25, planned missed meals will be subtracted from the total
            • Deposit will go toward your total
      • Final amount due is determined by the registrar with oversight from the Board
      • If you need to discuss financing, please contact our registrar Lori
    • Forms and payment must be postmarked by April 30

Thanks in advance for your patience as we work through this new process. If you have any questions or concerns, please reach out to Lori (lori.umc.registrar@gmail.com).

Blessings,
Family Camp Board